Pro Se Staff/Creator Policy & Procedures
Tommy Hancock- email@example.com
The above emails are the business emails for Pro Se from this point forward. In regards to promptness with emails, note the following-
Beginning June 1, 2014, any email received at any one of the three Pro Se Productions addresses will be answered within 24 hours. That answer may be ‘thank you for your email, we will respond to it in full by SPECIFIC TIME FRAME GIVEN” but it will be answered. If this does not occur, email firstname.lastname@example.org and let Tommy know (even if it is he who you are complaining about).
SEND THE FOLLOWING PEOPLE EMAILS FOR THE FOLLOWING REASONS.
MORGAN- email@example.com - Email her For All Aspects of the Editing process, from the okay to being writing until the book is edited.
Morgan’s position as DoCC essentially puts her in charge of the editing process, which to a large degree means she oversees the writers and most definitely she oversees the editors. She is also heavily involved in other aspects of Pro Se, but her primary job, for the purpose of this email is to manage writers and editors and be sure that end of things is handled.
TOMMYfirstname.lastname@example.org- Email him for all aspects of the Art and Formatting process as well as anything related to marketing (This includes any marketing: Facebook, website, etc), contracts, business matters, ordering of books.
Tommy's position focuses largely on managing the artists, the formatters who design and publish our books, and the development of a Marketing plan. He is also the person to come to to order books when necessary. If there are issues that cannot be addressed with Morgan, then Tommy is the person to come to for that.
Submissions- email@example.com- Proposals, story samples, writing samples, and completed works go here.
As for submissions, every submission, even if you’ve already been approved and you’re sending in the story to go to editing, every completed work we get goes to firstname.lastname@example.org starting June 1. Also, any queries about submissions or proposals for submissions go to email@example.com. Depending on the nature of the submission, we will sort them from there.
PROCESS OF WRITING AND WITH PRO SE
1. Proposal submitted (firstname.lastname@example.org)
2. Proposal reviewed WHEN POSSIBLE within 48 hours by both Tommy and Morgan. If both approve, then proposal acceptance is sent to writer (Tommy will send this, ccing Morgan)
3. When a writing sample or story sample is requested, that will also be sent to email@example.com and the #2 applies.
4. With acceptance of story, Author writes story within deadline established in either the submissions call or in emails with Tommy. A deadline will always be established.
5. Story is completed, sent in to firstname.lastname@example.org.
6. Morgan assigns emails the author to let them know it was received and it will be assigned to both a content and copy editor.
7. Morgan assigns the story as soon as an opening comes up in the editing queue, then will send an email and introduce the author and content editor.
8. The content editor and author will email back and forth as the editing process goes on until a final version of the story is reached.
9. The content editor will then email that version to Morgan (email@example.com).
10. Morgan will then send that edit onto a copy editor for proofing.
11. Unless necessary, the copy editor will typically make proofing corrections without contact the author, as these are typically spelling areas, double word use, punctuation usage that doesn’t match the style guide Pro Se uses, etc.
12. The copy editor will return to the book to Morgan.
13. Morgan, with a final review, will forward the book onto Tommy.
14. Tommy will put the book into the queue to be formatted.
15. When a formatter is available, the book will be sent to said formatter.
16. Upon completion of formatting the interior, Tommy will send a pdf to the author(s) for galley edits.
17. The Author will do a proofing ONLY of the galley, this is not a time for content changes, and the author WILL make a list, either in the email body or in a word document, of corrections and send this back to Tommy. If galley edits do not come back this way, the author will be emailed and told to do them either as a list in the email or in a separate word document.
18. Tommy will send the formatters the galley edits.
19. The formatters will incorporate the galley edits and send a final pdf to Tommy for publishing.
20. Tommy will publish the book.
Now, as for art, that’s a bit of a different process. Pro Se’s policy has ALWAYS been that we have final say on the art. This is a process where Morgan and Tommy both approve the art idea, the pencils, then the final product. We have, however, in the past been very generous with involving authors, particularly of novel or digest novel projects, in determining what goes on their covers. Although we will continue this practice as much as possible, do not forget that this is a courtesy. As the publisher, we must have the say in what goes on, as well as in the books we publish. That’s pretty easily handled in the editing process. You either like our edits or you don’t and we go forward either together or apart. In the art end, however, let us state again clearly that although we include the authors, the decision rests with the Publisher and not the author.
Here’s the process from completion of a book or collection.
1. Book/Collection completed and Morgan begins editing process.
2. Tommy reviews book/collection and assigns artist.
3. Tommy (if he wishes to) contacts the author for a cover suggestion.
4. Tommy submits a cover idea to the Artist.
5. Artist completes pencils and sends to Tommy for approval.
6. Tommy (if he wishes to) shares the pencils with the author to get author’s take.
7. Tommy comments and if approved, tells the artist to continue.
8. The artist completes the piece, sends to Tommy for review.
9. Tommy (if he wishes to) contacts the author and allows them to review the cover
10. If Tommy approves the cover, it goes to the formatter when
when the book comes up for formatting.
WHAT IS HANDLED BY TOMMY AND MORGAN TOGETHER
We approve all submissions together.
We work on marketing together, although Tommy is in charge of the plan for this.
We have equal say in approving or denying content for this List, the Facebook page, the website, and any other marketing Material or product Pro Se produces.
Any complaints, termination of contracts, ending of projects, Or action that results in the cessation of working with a writer, Artist, or editor are reviewed and decided upon us mutually.
Now, if you have complaints about how Morgan is doing her job, then the process is You work with Her until You feel it is not getting you anywhere and You email me. I will then involve myself in the matter.
Any suggestions or complaints about any aspect of the company, please email them to the appropriate person who handles that aspect or, if in doubt, email to both. To issue complaints against Morgan, email Tommy. To issue complaints against Tommy, email Tommy and he will immediately turn the issue over to Morgan.
Many of you talk to both Morgan and Tommy on Facebook and we definitely want to continue that association and those conversations. Having said that, however, please do not contact one concerning aspects of the other’s job via Facebook. If you wish to complain, then email. If Morgan is handling editing, don’t ask Tommy a question about it because Tommy's answer will be every single time beginning June 1 , “Ask Morgan”. The same applies to aspects of Tommy's job.